Careers
The Oprah Winfrey Leadership Academy for Girls (The Academy) is a residential boarding school with just over 300 students enrolled in Grades 8 -12. Grade 12 students write the Independent Examination Board (IEB) National Senior Certificate (NSC) Examination.
Permanent Full–time Finance Administrator
Applications are invited for the position of Permanent Full–time Finance Administrator
Department Finance
Reports To Finance Manager
The Academy is looking to appoint a Permanent Full–time Finance Administrator. Only suitably qualified and experienced applicants will be considered for this position. The main purpose of this position/job is to provide high quality financial administration support service to ensure effective administration of the Academy’s financial resources.
- Excellent verbal and written communication skills and ability to use these skills to work with internal and external stakeholders.
- Excellent interpersonal skills.
- Strong organizational, coordination, accuracy and attention to detail skills.
- Ability to work independently as well as a member of a team.
- Ability to work well under pressure, multi-task and meet tight deadlines.
- High levels of trust, honesty and integrity.
- Reliable, conscientious, organized and professional.
- Advanced technological skills.
- Knowledge of the Academy’s values and exemplifies behaviours of Respect, Honour, Service Excellence, Compassion, Responsibility and Accountability.
- Works with the highest integrity and ethics adhering to the Academy’s policies and regulations.
- A three year Financial Management Diploma or a relevant qualification
- A minimum of three years’ experience in the relevant position.
- A minimum of three years’ experience in procurement, supplier, invoice, payments and petty cash administration.
- Computer literacy in MS Excel, Word and financial software package/s.
- Proven debtors administration will serve as an added advantage.
- Sound knowledge of financial administration policies, procedures and controls.
Responsibilities:
- Administer all processes related to procurement administration including receiving orders, quotations and verification against the Procurement Policies and Procedures.
- Facilitate the Batch Sheet Control process and ensure that all invoices received from suppliers and service providers are accurate, updated, verified and validated.
- Reconcile daily and weekly supplier invoices to ensure proper authorisation.
- Prepare supplier account reconciliation for payment.
- Verify all invoices against purchase orders and ensure that all discrepancies are supported by appropriate documentation.
- Submit all approved invoices to the service provider for payment and obtain Proof of Payment (POP) to send to suppliers.
- Follow up on credit notes from suppliers and ensure all refunds are timeously received and correctly allocated.
- Ensure that all invoices, within the procurement system, are paid on time and in line with the agreed terms with contracted parties.
- Follow up and close all Purchase Orders (POs).
- Ensure the accuracy and completeness of all supporting documentation and compliance with finance and procurement regulations.
- Ensure disbursement of petty cash is facilitated against petty cash guidelines and procedure from end to end.
- Ensure availability of Petty Cash on a daily basis.
- Maintain financial administration records, ensuring they are complete, accurate, well archived and safeguarded.
- Create supplier files with effective labelling systems for efficient retrieval and record keeping.
- Maintain purchase order books for internal control purposes.
- Support the Finance Officer and the Finance Manager in compiling and submitting information as requested by auditors during the year-end audit.
- Assists the Finance Officer and the Finance Manager in clearing up audit queries during the annual external audit.
- Educate and enforce adherence of policies to all staff.
Applications for the post close on 04 December 2020.
Applications are invited from suitably qualified candidates. Applications must be accompanied by a covering letter, CV with names of three contactable references, copy of the highest qualification/s and the copy of identity. Interested candidates must register their profile at SkillsMap to submit their application.
Regrettably emailed, faxed and hand delivered applications will not be considered. Only applications submitted through the SkillsMap portal will be considered. Only suitably qualified applications will be considered. Should you not hear from us by 31 January 2021, please consider your application to be unsuccessful. The Academy reserves the right not to fill this position.
The Oprah Winfrey Leadership Academy for Girls is a member of ISASA and is an equal opportunity employer. Only suitably qualified applicants will be considered. The Academy reserves the right not to fill this position.
Permanent Full–time HR Business Partner
Applications are invited for the position of Permanent Full–time HR Business Partner
Department Human Resources
Reports To HR Manager
The Academy is looking to appoint a Permanent Full–time HR Business Partner. Only suitably qualified and experienced applicants will be considered for this position.The main purpose of this position is to provide a comprehensive generalist, proactive and integrated HR business partnering advisory service to line management and employees within the Academy. We seek to appoint a pro-active individual who thrives in a fast paced, agile, challenging and complex environment, works well under pressure, finds creative and innovative solutions to problems, and is customer-focused.
- Strong customer service orientation with excellent interpersonal skills.
- Excellent oral (including presentation) and written communication skills.
- Demonstrable problem solving and decision-making skills.
- The ability to work under pressure, show initiative and multitask.
- High level of accuracy and analytical thinking.
- Proven computer literacy (MS Office) and exposure to HR information systems.
- Evidence of the ability to work independently and as part of a team.
- Willingness to go the extra mile and take on additional responsibilities as required.
- Willingness to work long hours as and when needed.
- Knowledge of the Academy’s values and exemplifies behaviours of Respect, Honour, Service Excellence, Compassion, Responsibility and Accountability.
- Works with the highest integrity and ethics adhering to OWLAG policies and regulations.
- A relevant NQF6 Diploma in HR or a related field.
- At least five years relevant generalist HR experience in a business partnering capacity. Experience in an education environment will serve as an added advantage.
- In-depth knowledge and practical experience of legal requirements related to human resources and employee management.
- Evidence in delivery in an HR advisory capacity.
- Experience in coaching and consulting in a changing environment.
- Capable of developing and managing well-defined project plans to ensure that objectives are met.
- Proven experience in developing, reviewing and implementing HR Policies.
Responsibilities
- Provide strategic partnering, change management, operational and administrative service to the Academy.
- Build and maintain constructive relationships with line managers and employees.
- Provide guidance to management and employees about the Human Resources strategy, policies and implementation.
- Advise, coach and support line managers and staff on a full range of HR functions and services such as recruitment and selection, HR Administration including contract administration, remuneration and benefits, induction, training and development, employment equity and transformation, employee wellness, organizational design, job evaluation, performance management and probations to ensure consistency with relevant legislation, Academy policies and procedures.
- Advise line managers on the Disciplinary Code and Procedure as it pertains to disciplinary, grievance, restructuring, incapacity, conciliation, mediation, arbitration and compilation of evidence required for all these processes.
- Proactively manage projects and change management initiatives.
- Undertake specific projects, in consultation with the HR Manager to facilitate HR activities and enhance client service.
- Provide timeous and relevant HR management information, data analytics and reports.
- Educate and enforce adherence of policies to all staff.
Applications for the post close on 04 December 2020.
Applications are invited from suitably qualified candidates. Applications must be accompanied by a covering letter, CV with names of three contactable references, copy of the highest qualification/s and the copy of identity. Interested candidates must register their profile at SkillsMap to submit their application.
Regrettably emailed, faxed and hand delivered applications will not be considered. Only applications submitted through the SkillsMap portal will be considered. Only suitably qualified applications will be considered. Should you not hear from us by 31 January 2021, please consider your application to be unsuccessful. The Academy reserves the right not to fill this position.
The Oprah Winfrey Leadership Academy for Girls is a member of ISASA and is an equal opportunity employer. Only suitably qualified applicants will be considered. The Academy reserves the right not to fill this position.